Table of Contents
Groups
The Groups feature can be enabled to associate participants together. Also Group administrators can optionally contribute to the registration fee for their group members.
Groups Set up
There are 2 parts to the groups setup - Group Options and Group Types. We'll explain these below.
Group Options:
Configure event wide options relating to groups, such as whether to allow all participants to create groups.
Setup > Groups > Group Options
Allow registrants to create new groups: If this is checked the option to Create Groups will be available to participants.
Name of the “Create Group” menu item: Usually this is 'Create Group' but it can be labelled as required.
Instructions to show on the create group screen: This text is displayed to the Group Administrator at the top of the Create Group page.
Text to show above the public group join section: If Public Groups are enabled (under 'Group Types' explained below) this text is displayed at the top of the section just before the list of groups.
Group Types:
Define the type of groups that can be created for this event, including authorisation, payment options and discounts.
You may have different types of groups for your event. For each type of group a 'Group Type' should be created.
For example a Business Group whereby you may allow the Group Admin to make a single payment at some later point, and social groups which you want each participant to pay for themselves at the time they enter.
This is setup under:
Setup > Groups > Group Types
General:
Setup the basic details about this group type.
Name: Name of the Group Type
Description: Description of the Group Type
Instructions: Instructions displayed to the Group Administrator as they setup their Group
Require Authorisation: Do you require Groups of this type to be authorised by the Event Team before participants can join this group. Most commonly this isn't required.
Allow public: Do you want participants to be able to see these groups in a list to select from. The Group Administrator can still decide not to make their group public, or public but requiring the code to join.
Options:
Optionally you can allow group administrators to make their group public, to be able to be selected by group members from a list of groups. Optionally the group adminstrator can require that the group code be entered in order to join.
Discounts:
Optionally allow all group members to benefit from a discount.
Payment:
Allow group admins to payment for member registrations (either fully or partially), at some later stage.
Instructions:
Optionally send instructions to the Group Administrator.
Category Selection:
Select the Categories which this group type is available for.
Creating a Group (Group Administrator):
The Group Administrator is the person setting up the group, and responsible for making payments for any group contributions.
If Groups are enabled (as explained above), the Group can be setup by clicking on the 'Create Group' button on the event landing page, or clicking on the 'Create Group' option on the left panel.
Once the Group is setup it can be accessed here.
Details of the group can be viewed anytime and payments made if the group administrator is making a contribution towards the registration fee.
Joining a group (Group Member):
A group can be joined by knowing the Group code and entering it into the code box, or if the group is public selecting it from the list of groups. A padlock indicates that the group requires the group code to also be entered to join the group.
If the allowed date for registrations into the Group Type has passed the group will not be available to select.
